Full Job Description

We are looking for a reliable and organised Accounts Administrator to support the day-to-day financial and administrative operations of a busy pub and restaurant business. The ideal candidate will have strong attention to detail, good communication skills, and experience working in a fast-paced hospitality or accounts environment.

This role involves managing supplier invoices, payroll support, reconciliations, reporting, and general office administration to ensure smooth financial operations across the business.

The role will be part time beginning with one to two half days per week with potential for extending the role.

Key Responsibilities Accounts & Finance

• Process purchase invoices and supplier statements
• Prepare and manage weekly payment runs
• Reconcile bank accounts, cash, and card transactions
• Monitor debtor and creditor accounts
• Assist with payroll preparation and staff timesheets
• Maintain accurate financial records and filing systems
• Support month-end reporting and accounts preparation
• Assist external accountants/bookkeepers when required
• Track and reconcile stock and supplier deliveries
• Monitor expenses and identify discrepancies

Hospitality Administration

• Manage hospitality-related invoices and supplier queries
• Assist with rota administration and staff records
• Maintain records for licences, utilities, and service contracts
• Support management with daily and weekly reporting
• Help ensure compliance with company procedures

General Administration

• Answer calls and emails professionally
• Maintain organised office systems and documentation
• Support management with ad hoc administrative duties
• Coordinate with suppliers and service providers

Requirements

• Previous experience in accounts administration or bookkeeping
• Experience in hospitality is an advantage
• Strong knowledge of Microsoft Excel and accounting software
• Excellent organisational and time management skills
• High attention to detail and accuracy
• Ability to work independently and as part of a team
• Strong communication and problem-solving skills
• Knowledge of payroll systems is desirable

Desirable Skills

• Experience with hospitality EPOS or stock systems
• Understanding of VAT and revenue reporting
• Familiarity with Sage, Xero, QuickBooks, or similar software