Are you a highly organised, tech-savvy operator who thrives in a fast-paced, people-focused environment? If you have an EA, practice manager or operations coordinator background and you’re looking for a role with real variety and genuine impact, this could be a brilliant next step.

We are delighted to be partnering with a growing consultancy based in Greystones to recruit an Operations & Coordination Administrator. This is a hybrid role combining office, remote and field-based work – and no two days will be the same.

The Role

At the heart of this position is brilliant organisation and sharp coordination. You will be the operational backbone of the team, managing multiple moving parts, keeping everything running smoothly and acting as a key point of contact for clients, families and partner organisations.

Key Responsibilities

• Managing diaries, schedules, appointments and maintaining accurate records on internal systems
• Acting as first point of contact for clients, families and partner organisations
• Coordinating placements, travel arrangements and logistics
• Supporting onboarding and orientation processes
• Organising activities, appointments and additional supports as required
• Assisting with documentation and compliance requirements
• Attending meetings and providing updates to stakeholders
• Resolving queries and issues as they arise
• Providing occasional on-call support

What We’re Looking For

• A strong operations, administration or coordination background – EA, practice manager or operations coordinator experience is ideal
• HubSpot experience is essential
• Exceptionally organised with the ability to manage competing priorities under pressure
• Tech-savvy and confident across Microsoft Office and digital systems
• A brilliant communicator – warm, professional and clear
• Comfortable working independently and using initiative
• Based in the Greystones / Wicklow area – this is essential
• Full clean driver’s licence is required
• Flexible and adaptable, particularly when responding to time-sensitive situations

What’s on Offer

• A genuinely varied role with real day-to-day impact
• Hybrid working
• A supportive and growing team environment

If this sounds like the kind of role you’d thrive in, send your CV or call 01 255 7377 ext 3 for a confidential chat.