SWARCO Ireland are enhancing journeys across the island through intelligent transport systems. As part of the global SWARCO Group, our work contributes to a worldwide network of smart mobility solutions including innovative traffic management; from signals to signs, making a real difference here. Join our passionate, collaborative team, valuing innovation, continuous improvement, and your professional growth in a supportive environment.

We have an exciting opportunity for a Business Administrator to join our team in Dublin. This role is office based, with one day per week from home following your probation period.

Key responsibilities

• Provide administrative and operational support to operations
• Process and manage data using SAP (e.g., purchase orders, invoices, reports)
• Maintain accurate records, documentation, and filing systems
• Coordinate meetings, prepare agendas, and take minutes when required
• Support finance and procurement processes where required
• Handle internal and external communications professionally
• Ensure compliance with company policies and procedures
• Contribute to process improvements and efficiency initiatives

Key Tasks

• Processing of Timesheets
• Follow up with contractors and vendors on outstanding payments and ensure timely resolution of payment queries
• Reception duties
• Support events, projects, and service improvement initiatives

• Complete any ad hoc duties as requested by line manager.

What we are looking for

To fulfil the role successfully the following are some of the key skills and experience required:

• Minimum 3+ years of administrative experience
• Proven experience working with SAP (preferred)
• Strong organisational and time-management skills
• Excellent attention to detail and accuracy
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Strong written and verbal communication skills
• Ability to work independently and as part of a team
• Self-motivated with a proactive attitude

• Right to Live and Work in Ireland

Your Benefit

In addition to providing a competitive salary and benefits package, we actively run employee opinion surveys as part of our drive to provide a comfortable and supportive working environment. We will support your development and you will also receive:

• 25 days holiday rising to 28 days with bank holidays included
• Paid Birthday off
• Employee discount portal
• Generous employer pension contributions
• Employee Assistance Programme
• Life assurance